Activities Fair
When
Activities fairs occur in the fall and spring. In the fall, it's generally the first Wednesday after Labor Day. In the spring, it's sometime in early January. They tend to run 4:30-6:30pm, with setup at 3:30. Both are worth going to, but the fall one is vastly better attended.
Who
We generally need 2-3 people at the table at all times to answer questions and hand out flyers. In practice, this means about 5 people should make an appearance at various times. Having a few people at the very start is helpful for carrying stuff.
What to bring
Flyers (see Club Propaganda)
- Fall: about 100, Spring: about 50
print these in advance -- days or hours before -- seriously
Signup sheet (see Club Propaganda)
print these in advance -- days or hours before -- seriously
- 11x17 logos, usually two to affix to the table and another to hang from the table (cardboard or manila file folders are useful here)
- A few machines (we usually bring the SGI Indy, a small VAX, and a Sun IPC) and some random manuals (VMS is always fun)
- Scotch tape
- Beefier (e.g., packing) tape to hang logo sign from table
Afterward
Traditionally, the secretary has the miserable duty of typing up all the signups. Expect a lot of people who sign up everywhere but aren't actually interested. Make sure to follow up soon (within a day or two) with a "thank you for signing up; <here's an upcoming event> / there will be events soon" email. Usually, we create an announce{f,s}[YY] mailing list.