• Demosplash
• 2013
• 2013-03-27

Demosplash special meeting minutes 2013-03-27

• budget
  • google doc
  • should we be using gift money to help cover this event?
    • how much of a pain is this?
    • keep it in a spreadsheet (no problems)
  • should we pursue independent corporate funding?
    • scottylabs got harassed for this
    • we should go after _contacts_, and if money comes up point it through CMU
• team assignment (personel)
• presenters
  • we found a presenter
    • should confirm with him…
  • should talk to AB Lectures

• SceneSat

  • we contacted them a month in advance last year
  • better place for them to sit
  • more setup time
    • unlikely because CMU
  • test CMU internets first
    • we were going to use a pass-through box for this last year
  • give them free registration
• guest internet
  • AP locations:
    • one in rashid
    • one in room next to rashid
    • one in gaming room
  • interference from CMU{, Secure} is hopefully not an issue
• shirts
  • should be ready by midsummer
    • ideally designed before end of semester
  • go back to the place that's in the Rust Belt
    • ship them to our mailbox (oh hey!)
• registrations
  • should close registrations that guarantee swag 2 weeks in advance
  • we should allow late registrations online, but no swag
  • need a new pricing structure
    • treat all students as the same?
      • this only really made sense when student activities was paying for it
      • probably have CMU-student and non-CMU-student price
    • we should have a way to get in that doesn't involve buying a shirt
      • overorder for prizes (2 of each)
  • should eliminate swagged registrations except preregister
  • shirts only for those who early register
    • no price difference between early, late, and on-site registration
  • standard registration: $30
  • non-CMU-student: $15
  • CMU student: $0
  • we should acquire staff to e.g., drive registration desk
• food
  • staff food needs to be separate/separated
    • helps staff morale
    • reduces confusion
• communication
  • cell phones are fine in theory
    • T-Mobile is bad at being a service provider
  • amateur radios?
    • there's an exam this weekend (there will be more)
    • W3VC will like this
    • we might be able to borrow radios for this