February 2013
February 5
- Assign team members
- Technical Operations
- Promotion
Partnerships & Special Guests
- Registration
February 12
- Determine presenters we want to invite to the event
- Look for funding sources
- SCS funding
- Studio for Creative Inquiry
- Vice Provost for Design, Arts, and Technology
- Corporate Sponsorships
- AB Lectures
- Club operating budget
- Club gift account
Put together technical details and send them to Lauren Goshinski
February 19
- Contact presenters and determine necessary accommodations
Contact SceneSat and determine necessary accommodations
- Team leaders meet with VIA organizers
March 2013
- Select flagship speaker(s)
- Determine final space requirements
- Secure necessary spaces from the university and VIA
April 2013
- Have all major events scheduled
- Produce invite demo
- Launch advertising on demoscene communities
May 2013
June 2013
July 2013
July 1
- Start of advance registration period
August 2013
September 2013
September 10
- T-Shirt Design finalized
- Event schedule finalized
September 13
- Close of advance registration period
September 17
- Placement of T-Shirt order
- Placement of signage, swag, etc. order
September 24
- Dry run all hardware
- Set up networking for outside guests
- Set up staff communications system
- Place food orders
October 2013
October 3: Day One
October 4: Day Two
October 5: Day Three
Uncategorized
- Purchasing
- Registrations
Activate EventBrite registrations
- Setup
- Welcome Table
- Badges
- Print pre-regs
- Print blanks
- Badges
- Give them a location
- Hang table over the back row of chairs
- Give them comfy chairs
- Give them semi-staff status
- They should not pay
- Give them staff food
- Set up all their networking ahead of time
- Give them a location
- Networking
- Public access point
- Hardware
- Welcome Table
- Operations
- Walkies for critical staff
- Amateur radio? w3vc could probably lend us some handhelds
- Walkies for critical staff