• Demosplash
• 2016 Planning

All:

IN PROGRESS: This checklist is being modified from last year's by jocelynh.

Checklist (x means done):

• Urgent:

  • Confirm Location [x]
    • Rashid and surrounding rooms. Should be about the same as last year.
  • Confirm Date [x]
    • Fri/Sat, November 4-5 2016
  • Get Musician [x]
    • Inverse Phase confirmed!

    • Arrange travel []

    • Arrange lodging []

  • Assign someone to do flyers [x]

    • bescott, by September 10

  • Assign someone to do t-shirt design [x]
    • tparenti, "within a month"

  • Update Website [x]

    • jocelynh is on it!
  • Make entry on demoparty.net [x]
    • A bot scraped fseidel's pouet post and made a post. "what a nice bot" -- fseidel

  • Marketing Material []

    • For Copetas and others to stick on CMU site, other places

  • Talk to Potential Sponsors []

    • We need to figure out who to contact

  • Eventbrite: [x]

    • CMUCC Social Network Pages:

    • CMUCC Website:

    • Demosplash Social Network Pages:

    • Demosplash Website:

    • ##demosplash IRC channel:

    • Facebook Event:

    • Misc:

• Not Urgent (do next Fall)

  • Staffing []

    • Create staffing schedule []
    • Any word from Catherine?

  • Cake []

  • Design trophies []
  • Buy trophies []

  • Design t-shirts [-]

  • Order t-shirts []

  • Contact AB Tech [x]

  • SceneSat [x]

    • fseidel is shooting them an email soon.
    • They're coming!

  • Food []

    • Tentative plan: Tamarind (Fri. Dinner), Quiznos (Sat. Lunch), Yinzburgh BBQ (Sat. Dinner)

  • Organize Speakers []

    • We need speakers. Please put your name and your topic below the following bullet so scheduling can occur. External speakers should be added by a club member.

    • Club Speakers []:

      • <Your name here!>

    • External Speakers []:

      • Get on email lists asking
      • Draft such an email

  • Publicity

    • Make Flyers []

      • bescott working on flyers

    • Chalk []

    • Paint fence? []

      • This was briefly discussed in passing. I (fseidel) personally think it's a good idea if we can do it.

  • Demoscreening at beginning of year to pick demos for Demosplash []

Anything below this line has not been edited yet.

Site Planning

• Eventbrite info on:
  • Index
  • Registration
• Registration Page:
  • Ticketing information [x]
• Update sponsors
  • Take down last year's [x]
  • Get list from Catherine
• Ask about new sponsorship information packet [x]

• Update sponsorship info packet []

• Update schedule [x]
• Events
  • Archive old events [x]
  • Get descriptions for talks [x]
  • Get more talks for god's sake
  • Get workshops
  • Embed Google form and link from index [x]
  • Retro Game List [x]
  • Side Event List [x]
• Visitor Info (address) [x]

• SceneSat blurb [x]

• Stuff we've discussed:
  • Issues:
    • Attendance
    • Location
    • staffing
    • Move in
  • Location:
    • move back to Gates
      • Rashid for main event
      • room adjacent to Rashid for talks
      • classroom/area outside Rashid for retro games
      • storage room for storage
  • Talk attendance:
    • more attendance in previous years
  • Spring date: right after spring break

  • Demo Night/Retro PETting Zoo (Commodore pun ): October, during SCS 50